Third Party Events

Have you ever wanted to help Crisis Services but not sure how to do it? Consider fundraising for the agency via a third party event. From tattoos to teddy bears, paint nights to concerts, all kinds of events and people have helped raise awareness and donations for the agency while having a blast!

Before you plan your event please be sure to read Crisis Services’ Third Party Event Guidelines. It’s available here: Third Party Event Guidelines and stated below.

If you are interested in having an event please fill out the Third Party Event agreement and email it back to jhenschel@crisisservices.org

Third Party Event Guidelines

Thank you for volunteering to promote awareness and raise funds for Crisis Services. We welcome your support with deep gratitude. However, to protect the donating parties and Crisis Services, we have drafted the requirements below and ask that you register your promotion by completing the attached application before proceeding. Any individual or organization (outside of Crisis Services) that hosts an event, promotion, sale or donation drive on behalf of Crisis Services is defined in this document as a “third-party fundraiser”. In order to enhance the success of third party events while protecting Crisis Services’ brand, donors and sponsors, the following policies must be observed.

General Guidelines

1. Fundraisers which benefit Crisis Services must reflect positively on its mission. Crisis Services reserves the right to decline any fundraising proposal that is not in line with our mission.
2. The third-party fundraiser is responsible for all vendor agreements, contracts, insurance and necessary permits for the event. Crisis Services will not assume any legal or financial liability for a third-party event.
3. Crisis Services reserves the right to approve any co-beneficiaries.
4. Third-party fundraising events must be fully executed by the third-party fundraiser(s). Crisis Services staff is available to provide some administrative assistance and fundraising recommendations during your planning process. However, due to limited staff resources, Crisis Services staff cannot be responsible for the general planning of third party fundraising events.

Financial Guidelines

1. Third-party fundraising events must be financially self-sustaining without contribution or financial risk from Crisis Services. Crisis Services will only accept the net proceeds from a third-party fundraising event. All third-party fundraising event expenses are the responsibility of the third-party fundraiser and must be paid before the proceeds are given to Crisis Services. Refunds or reimbursements will not be available after the donation made is Crisis Services.
2. Third-party fundraisers must fully and truthfully state the portion of the proceeds which will be donated to Crisis Services in all advertising, promotions and in all contact with donors, sponsors and participants.
3. The third-party fundraiser is responsible for all vendor agreements, contracts, insurance and necessary permits for the event. Crisis Services will not assume liability for a third-party event.
4. The not for profit tax exempt status of Crisis Services may not be used by third party fundraisers to purchase items and materials with which to conduct the fundraiser.

Marketing and Promotions Guidelines

1. Crisis Services is not a sponsor of third party fundraising events and should be listed as a “beneficiary” on all promotional materials. For example, an event may not be referred to as “The Crisis Services Bake Sale”. Instead it should be promoted as “The XYZ Bake Sale to benefit Crisis Services”.
2. Third-party event fundraisers are authorized to use the only the “Benefiting Crisis Services logo” available from the download link on our website.
3. The third party fundraiser is responsible for all marketing, including writing and distributing press releases, PSA’s, Facebook postings, invitations, ads, etc.
4. Crisis Services will promote your event through our networks such as our website, email and social networking on a case-by-case basis.
5. Crisis Services cannot guarantee media coverage for any third party events. You may contact the media about your event or promotion provided you communicate with Crisis Services regarding contacts or arrangements that are made.
6. Crisis Services will not solicit participation from donors or volunteers in any third party events beyond notifying them of event details such as time, date and place. Crisis Services dies not share or sell its donor list.
7. Please do not represent yourself as a representative of Crisis Services. Crisis Services will make every effort to have a staff or board member present at your event if requested but we cannot guarantee availability. If you wish to speak about Crisis Services by using information provided at the time of your event approval, please make sure that your audience understands that you are not speaking in an official capacity.

Charitable Giving Guidelines

1. Unless your organization is a registered non-profit entity, donations made to it are not tax deductible.
2. Donations made directly to a third-party event can be used to cover the event’s expenses, but are not tax-deductible.
3. A donation solicited on behalf of Crisis Services is fully tax deductible only when it is made directly and entirely to Crisis Services, as we are the only agents who can verify that such a gift was made, and the nature of the gift, to the IRS. Donors wishing to receive a tax acknowledgment letter should provide their donation via check or online.